Opportunity Management

Don't let a grant slip through the cracks.

From the first lead to the final report - track every funding opportunity, assign the right tasks to the right people, log every conversation, and get reminded before every deadline. All within your Givingtech CRM.

Funding Opportunities
Identified 2
JDC Emergency Fund
$25,000
Due Apr 15
Bloomberg Philanthropies
$15,000
Due May 1
Researching 1
Davidson Family Foundation
$50,000
Due Mar 30
Proposal 2
Schusterman Foundation
$75,000
Due Mar 22
Pears Foundation UK
£30,000
Due Apr 5
Submitted 1
McDonalds Foundation
$40,000
Submitted Mar 1
Won 1
Wells Fargo Foundation
$100,000
Approved Feb 14
$335K pipelineacross 7 opportunities
Deadline in 3 daysDavidson Foundation proposal due
Opportunities

Your complete funding pipeline, in one place.

Every grant, donor major gift, or institutional funding opportunity your organization is pursuing - tracked from first contact to final decision. No more spreadsheets, no more "who was following up on that?" moments.

Record and track every opportunity with stage, value, source, and deadline - all in one view
Move opportunities through stages - Identified, Researching, Proposal, Submitted, Won/Lost
Prioritize by value and urgency so your team always focuses on what matters most
Linked directly to your CRM - each opportunity connects to the funder's donor or lead record
Davidson Family Foundation - Opportunity Detail
Expected Value
$50,000
Deadline
Mar 30, 2025
3 days remaining
Stage
Identified
Researching
Proposal ✓
Submitted
Won
Open Tasks (2)
Submit final budget narrative Due tomorrow
Confirm letter of support from board chair Due Mar 28
Tasks & Assignments

The work required to win the opportunity.

An opportunity doesn't fund itself. Behind every successful grant application is a chain of tasks - writing, reviewing, signing, submitting. Tasks let you map out exactly what needs to happen, who's responsible, and when.

Create tasks linked to each opportunity - so nothing gets lost between the opportunity and the deadline
Assign to any team member with a due date and priority level - and they'll be notified automatically
Track completion status - open, in progress, done - across all your active opportunities at once
Connect tasks to CRM records - so every task is visible in the context of the funder relationship
Tasks - All Opportunities
All
Mine
Overdue
This week
Submit final budget narrative - Davidson Foundation
Proposal Due yesterday
SR
Confirm letter of support from board chair
Proposal Due Mar 28
DB
Research Schusterman Foundation guidelines and priorities
Research Due Apr 1
MK
Schedule intro call with Pears Foundation program officer
Outreach Due Apr 3
SR
Submit McDonalds Foundation LOI
Completed Submitted Mar 1
DB
Activities

A full record of every conversation.

A task is something you plan to do. An activity is something you already did. Logging activities gives your team a permanent, searchable history of every phone call, meeting, email, and note - so no context is ever lost when team members change.

Log calls, meetings, emails and notes - each with a timestamp, participant, and free-text summary
Attach activities to an opportunity, a donor, or both - so the full relationship story is always in one place
Activities are visible in your CRM - when you open a funder's record, their complete history surfaces automatically
Build institutional memory - new team members pick up exactly where others left off
Activity Log - Davidson Family Foundation
Phone call with Rachel Goldstein (Program Officer)
Discussed program priorities for 2025. Rachel confirmed they are interested in youth education programs. Mentioned that a site visit may be required before final approval. Suggested we submit no later than Mar 28 to allow review time.
Mar 21, 2025 · Sarah R. · 22 min
Email sent - Letter of Intent submitted
Sent LOI to [email protected] with organizational overview, program description and 2024 impact report attached. Awaiting confirmation of receipt.
Mar 10, 2025 · Sarah R.
Note - RFP downloaded and reviewed
Reviewed 2025 RFP. Max grant size $75K for multi-year programs. Requires 1:1 match from other funders. We meet eligibility. Decision timeline: 90 days after submission.
Feb 28, 2025 · David B.
Reminders

The right person, reminded at the right time.

Grant deadlines don't wait. A reminder is different from a task - it's a proactive nudge that goes out by email or SMS to whoever needs to act, exactly when they need to act. Set it once and forget it. Your team won't forget the deadline.

Set reminders for yourself or any team member - including people who aren't the task owner
Delivered by email and SMS - so reminders reach people wherever they are, not just when they open the platform
Link directly to the opportunity or task - one click takes the recipient straight to what they need to act on
Set multiple reminders per deadline - e.g. 7 days before, 2 days before, day-of
Reminders
Davidson Foundation - Final proposal due in 2 days
→ Sarah Rosen · Email + SMS sent Mar 28, 9:00 AM
Urgent
Schusterman Foundation - Site visit prep checklist
→ David Ben-David · Email only · Apr 1, 8:00 AM
This week
Pears Foundation UK - Schedule intro call
→ Sarah Rosen · Email only · Apr 3, 9:00 AM
Upcoming
JDC Emergency Fund - Application window opens
→ All team · Email + SMS · Apr 15, 8:00 AM
Scheduled
McDonalds Foundation - Follow up on decision
→ David Ben-David · Email · Sent Mar 15
Sent

Stop managing grants in spreadsheets.

Your Givingtech account includes full opportunity management - pipeline tracking, tasks, activity logs, and reminders - at no extra cost. It's already waiting for you.

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